Terms & Conditions

PAYMENTS/CANCELLATION – A booking deposit is required before the event is confirmed. This may be up to 50% for large events & is not refundable if the booking is cancelled within one month of the event, but otherwise is deducted from the total balance, which will become due one week prior to the event. If the balance is not paid, then regretfully your booking may be cancelled. The booking is only confirmed when both the booking form & initial booking deposit have been received. There are additional fees for use of Bouncy castles/Inflatables (proof of insurance will be required), use of the projector & cooker.

Refundable deposit/s – There may be included in your invoice, a Cleaning deposit (£35) &/or Damage deposit (£100) which are returnable, assuming the room is left tidy & ready for the next hirer & there is no damage, however, we may make deductions to cover our costs should issues be found. If no issues occur, these will be returned after the event, via STRIPE (if you have paid through them) or by using your bank details if supplied in writing.

IF THE EMC HAS TO CANCEL YOUR BOOKING FOR ANY REASON, WE MAY OFFER ALTERNATIVE DATES &/OR ROOMS &/OR A REFUND OF ALL MONIES PAID.

Regretfully, we do not accept bookings for 18^th or 21^st birthday parties.

BOOKING TIMES – These must include setting up time before the event & access must be arranged with the booking officer. They should also include clearing up time at the end.

ACCESS – The venue will be available from the time booked on the calendar. The magnetic lock on the front door restricts access (PUSH GREEN BUTTON TO EXIT) so if setting up the Hall, the fire doors may be used. PLEASE NOTE YOU MAY LOCK YOURSELVES OUT! DO NOT UNDO BOLTS ON FRONT DOOR!

DRINKS – These must be bought from the bar (or Community café, Sat/Sun 10-4pm) Anyone bringing in drinks will be asked to leave. The hirer should make themselves known to the Bar manager if using the bar. There should be no sale of food or drink unless specifically agreed in writing prior to the event.

EXITING – LAST ORDERS – 12 MIDNIGHT, VENUE VACATED BY 12.30am LATEST! All Heating/Lighting should be turned off, rubbish removed, doors & windows secured. All EMC equipment ie tables, chairs etc must be returned to the appropriate storage areas & the floor swept with all rubbish & decorations (if used) removed, ready for the next hirer, to ensure full return of any Damage/Cleaning deposits.  Please check the magnetic lock has engaged on the front door.  A management officer will then alarm & secure the building on your departure.  The car park barrier will close & be locked overnight.

RIGHT OF ADMISSION – Management Officers will always have the right of admission without notice. Should a member of staff, before the commencement of the event, believe it is likely to cause offence or be undesirable, they have full power to cancel the booking, return the hire fee, & not be liable for any compensation payment.  Also, any Management Officer has the authority to terminate the function in the event of any disturbance or violation of the terms of hire, such as drunkenness or illegal drug taking & may refuse entry to any person.

HIRING – includes use of chairs, tables & a small hirers kitchen for food preparation, but not cooking unless an additional payment has been made. There is also an additional payment for use of inflatables. It does not include any sound or electrical equipment. The bar is also included, if requested (evenings only)

1. TABLES/CHAIRS-Hall-located in cupboard left of stage. Meeting Room-located in cupboard adjacent to room 2 (All should be returned at the end of the event)
2. LIGHTING-There are 4 dimmable rows of lights in Hall, located through narrow double doors by bar (White-PUSH ON/OFF, please turn off at end) or 4 Halo lights. Stage spotlights may be available for use on request.
3. HEATING-Hall-located high on wall behind curtain between Bar & narrow double doors (use small steps) PLEASE TURN OFF AT END (with Red light showing) Meeting Rooms & Lounge-There are 2 wall mounted air source heating/cooling units which can be turned on/off via remote on wall. Please turn off at end
4. DECORATIONS-You may use WhiteTac only on the painted walls to attach decorations, and all must be removed at the end of your event. We do not allow glitter or confetti or anything attached to wallpapered walls.
5. RUBBISH-All rubbish should be removed to the large bins outside the back door. Brooms are available in Tables/Chairs store at left of stage or in small kitchen. FLOORS should be swept to ensure Cleaning deposit returned in full.

DAMAGE – There is a returnable Damage deposit of £100 payable before larger events. The hirer is responsible for any damage to property or persons, however caused, during the period of hire. EMC is insured for any claims arising from its own negligence, but it is recommended that hirers take out their own liability insurance. EMC does not accept any responsibility or liability for any damage or loss of property brought & left in the premises or car park during the period of hire & all property belonging to the hirer or attendees must be immediately removed from the premises at the conclusion of hire at their own cost.

RISK ASSESSMENT – The Hirer should carry out a RA of the room/s hired to ensure the premises are suitable for the planned activities, & to raise awareness of any potential risks to persons expected to attend the event, including children & vulnerable people & to conform to any Government Guidance.

FIRE RISK – Heating & lighting remain under the control of management during the period of hire. Lighted candles or any other naked flames are not permitted. The hirer should make themselves familiar with fire procedures & inform venue staff at the time of booking of any factor which involves extra fire risk.  The hirer agrees to make themselves aware of the fire exits, fire extinguishers, means of calling the fire brigade & to ensure that the building is evacuated safely in the event of fire. (Muster in car Park by Playground)

FIRST AID – There is a First Aid box & Eyewash situated on the wall in the corridor adjacent to the Bar entrance near the large kitchen. Please let the Booking manager know if any items are used so that it can be restocked. There is a Defibrillator outside the venue to the left of the front door (on entry) – to gain access please dial 999 for the code. The ambulance service will also ask for your location- EDWARD MARSH CENTRE, LEGION DRIVE, KINVER, DY7 6ET There is also a Safety Float device on the wall of the building outside, opposite the Sterrymere water course.

CONDUCT – The hirer is responsible for the proper conduct of persons using the venue.  The hirer must not hold events which support, condone or promote radicalisation, extreme ideology or terrorism. Gambling is strictly prohibited; however charity race nights may be allowed on request.

ADVERTISING/FLY POSTERS – It is in breach of Local Government Fly Posting legislation to put up posters advertising your event, unless you have obtained temporary permission from District Council &/or County Council for using public space for this purpose.  If you do so without permission, you are liable to be fined. The fine will be sent to you via the EMC who will pass it on to you as you are responsible for where your posters are displayed, & they are your property.

GROUPS – All groups working with young people should have their own insurance & staff checks ie DBS checks which should be up to date & available. The venue accepts no responsibility for this & recommends you seek appropriate advice if unsure.

PLEASE NOTE – You are hiring a ROOM ONLY (unless agreed otherwise in writing, prior to the event.) There is no allowance for use of the Field or Car Park (other than normal parking or booked field events)

THE HIRER ACCEPTS THESE TERMS & CONDITIONS ON THE BASIS THAT HE/SHE NAMED, WILL BE HELD FULLY RESPONSIBLE DURING THE PERIOD OF HIRE.

Appendix 1

OUTDOOR EVENTS – The field may be booked for regular sporting events such as football or cricket through agreement with our field manager and includes a pre-season deposit encompassing use & storage of equipment, pitch maintenance, changing rooms etc & is invoiced monthly. Areas available are Cricket pitch, Adult Football pitch and Junior Football pitch. Occasional, or other use will be referred to the committee for consideration.

EXTRAORDINARY EVENTS – Requests for extraordinary events will also need to be referred to our committee & so a preliminary meeting will need to be arranged with potential hirers so that due diligence may be undertaken to clarify the nature & extent of an event & consider any implications & logistics before booking can be considered.